Videoconferencing has replaced face to meetings with a face in nearly every business area including board meetings. As technology advances and we adapt to the new environment, there are some things that must be maintained to ensure that the effectiveness of board meetings through videoconferencing is maintained.
In a moment when the world seems to be changing in the blink of an eye, it can be tempting to let loose and appear less professional in a video conference. This is not the time to cut corners. Board meetings using video conferencing should adhere to the same etiquette as traditional meetings. It is essential that all participants be mindful of how their actions affect those around them.
The first step is selecting the best video conferencing software with the features required for effective remote meetings. A reliable platform will allow everyone to join the meeting easily and provide the right amount of security. It will also include tools for managing the meeting prior to, during, and after the call, making it a seamless process.
Participants should be aware of the need to muffle their microphones when they are not speaking to minimize distractions. They should also stay clear of wearing distracting patterns or colors, and keep the lighting in the room suitable for a video-conferencing event, to avoid glare and sloping angles on camera. It is also crucial that all participants take a moment to establish a clearly defined agenda prior to the meeting’s start, to ensure that the conference is on the right track and that the most important concerns are dealt with.